Being an entrepreneur involves managing numerous tasks within your company. From everyday tasks to strategic ones, wearing the hat of a business owner requires you to embrace multitasking. However, there are 5 tasks that you can easily delegate to your remote executive assistant.
In addition to lightening your schedule and giving you time to focus on the tasks you enjoy and that will bring real value to your business, an independent executive assistant can be a true right-hand person for your future.
Whether remote or in your offices, the independent executive assistant will adapt to your needs and business constraints.
1. A remote executive assistant to relieve you of all your calls.
Imagine a phone that no longer rings for calls that are not your priority and add no value to your day? It’s possible! This is arguably the most commonly assigned task to a freelance assistant. With a dedicated number, she can handle all incoming calls for the company to lighten your daily load. She will then act as an interface and can forward you relevant information and only the contacts you need.
Choose an independent assistant who has strong interpersonal skills, communicates clearly, and possesses the ability to synthesize information while asking the right questions to their counterpart.
2. A remote executive assistant to manage your email inbox and your interactions on social media.
If I were to ask you how many emails are marked as ‘unread’ in your inbox… There’s a very good chance you’d tell me you don’t know and that you see the ‘+99’ bubble showing up… What a pity for our planet. But also for you! How many of those emails are interesting ones hiding opportunities or responses you needed?
A mere hour per day can be more than sufficient to regain control over your email exchanges and social media interactions. Sorting through all your emails, organizing your stack, responding to messages on LinkedIn, or managing your Waalaxy. Your independent assistant, often remote and located throughout France, can promptly and clearly respond to emails on your behalf. Simultaneously, they will keep you informed of important cases. They can organize information and retrieve your crucial data with just a click. Lastly, they can address complex issues with an enhanced understanding of your needs.
Opt for an independent executive assistant who is rigorous, concise, with a strong analytical and comprehension skills.
3. A remote administrative assistant to create your documents, reports, files, etc.
You’ve nailed down the presentation you need for your next client… However, time is short to perfect it. It’s entirely possible to delegate this task! Send your outline and ideas, your independent assistant can turn it into a beautiful presentation using their tools.
The same goes for many documents. Consider delegating to them the creation of:
- Basic documents (such as advance expense letters for your employees),
- Reports,
- Tracking documents (such as a customer order tracking spreadsheet or accounts receivable, for example).
Don’t hesitate to ask them to create the templates you need as well. Letterhead templates, pre-signed email templates, commercial offers, or presentations.
Quick point of attention, your assistant isn’t a lawyer. So, it’s not advisable to ask them to create your terms and conditions or legal documents…
For the creation of your documents, choose to work with a perfectionist remote assistant. An assistant who is proficient with the tools you want to use and who possesses a sharp practical mindset.
4. A remote executive assistant for your sales follow-up.
Although she may not be a salesperson or business developer, your remote executive assistant can be an ally in your commercial relationships. As the gateway to your communications within the company (now that you’ve delegated your email inbox and phone number), she can be a real asset to your business development.
In this role, your assistant will be able to provide important information regarding prospects, redirect communication to the relevant person in charge, and track exchanges. If she also handles your pre-accounting tasks, she will likely be responsible for billing and accounts receivable follow-ups. She becomes an important and stable point of contact for your clients in case of inquiries.
The perfect remote executive assistant will be welcoming, methodical, possess a good memory depending on the number of files to follow, and should be capable of managing the interface between multiple stakeholders.
5. A remote freelance assistant to add a touch of communication.
Let’s remember that the executive assistant is a true Swiss army knife for the company. She brings different skills depending on her background and preferences. Currently, a highly appreciated skill is that of digital communication.
Maintaining external communication for your company can be complex and tedious. Your remote executive assistant can intervene at this level. There are two common approaches. Either your assistant will orchestrate cooperation between different stakeholders (after selecting them, for example): webmaster, community manager, IT specialist… Or your assistant will handle some external communication actions herself: regularly posting on social media or creating a blog article on your site, for example.
Be mindful that even if you’ve chosen an executive assistant competent in writing or creation, it doesn’t necessarily mean they are experts in digital communication or want it to be their sole focus. Consider surrounding yourself with experts in their fields to further develop this branch!
Look for a profile that is more creative, with previous experience in the type of communication you’re interested in. Consider selecting an assistant who is consistent, with strong writing and communication skills.
Delegate these 5 daily tasks to a remote executive assistant
By delegating these 5 tasks to a remote executive assistant, you free up the time you need for the strategic tasks of your business. With a remote assistant, you have no location constraints; whether you are traveling or in your office, she will perform the agreed tasks at the agreed times. Of course, the more you work together, the more these tasks will be carried out autonomously, accurately, and tailored to your needs.
